AV FAQs: Questions and Answers

Our mission is simple, yet ambitious: to make audiovisual technology work for everyone. By blending clear thought with imaginative design, we create high-performing AV solutions that are intuitive and accessible to all.

Below are answers to some of the questions we are typically asked. If you cannot find what you need below, please get in touch to talk to our team.

AV Integration Planning and Design

What is AV programming?

Audiovisual (AV) programming is the process of writing software and creating control systems that manage and integrate various AV components, including projectors, speakers, lighting, cameras, microphones and displays. Audiovisual programming involves configuring devices and systems to work together seamlessly in environments such as meeting rooms, conference rooms, boardrooms, lecture halls and large venues. AV programming ensures that different AV technologies, which may be from various manufacturers, can be controlled through a single interface, typically through touch panels or mobile devices.

We can transform your AV technology into a seamless, easy-to-use tool for enhancing communication, collaboration and presentations across various environments. Please get in touch to find out how we can simplify and enhance efficiency, improve user experience and help drive your business forward.

How do I determine the right AV system for my needs?

To determine the right AV system for your needs, you should consider your environment, budget and the specific requirements of your users. Our team can work with you to help you make the best choice. Before choosing your AV system, you should consider room sizes and layouts, the type of rooms you require and what they will be used for. Also think about the acoustics and lighting within each room, decide which AV features are essential for your business and think about how your AV needs might evolve over time.

Identifying these core requirements will help narrow your options. If you already have some AV equipment in place, you will need to choose a system that integrates seamlessly with your existing technology. Consider systems that offer easy management from a single interface and establish early on what your budget is and what ROI you are looking for.

As AV integration specialists, the team at Lucid can assess your space, recommend equipment and design a custom system tailored to your specific needs. By consulting with us, you can ensure you will have the right combination of technology, functionality and performance. Please get in touch today to find out more.

How important is system scalability in AV integration?

System scalability is crucial in AV integration. It ensures that as your organisation grows and your technology needs evolve, your AV system can adapt seamlessly without requiring a complete overhaul. Scalable systems allow for easy expansion, whether adding more rooms, integrating new technologies, or upgrading capabilities. A scalable AV system will help to protect your initial investment and providing long-term value.

At Lucid, our solutions are designed with scalability in mind, ensuring your AV infrastructure remains robust and flexible, no matter how your business or educational environment changes over time. We pride ourselves on being leading audiovisual system integrators pushing the boundaries of AV integration and setting new standards for seamless control.

How does AV integration incorporate new technologies?

AV integration is designed to evolve with new technologies, ensuring your systems remain efficient and future-proof. At Lucid, we ensure compatibility with emerging tech by seamlessly integrating new hardware, software and communication protocols into your existing setup.

Our solutions are scalable, allowing easy upgrades as new technologies become available. We also incorporate smart features, enhancing user experience and system control. With Lucid, your AV systems are ready to meet today’s needs while staying ahead of future advancements. Please contact our team to find out how our integrated AV systems can benefit your business.

What is the role of cloud-based AV systems?

Cloud-based AV (audiovisual) systems play a vital role in modern AV integration. They enable remote access, centralised control and streamlined management of an AV infrastructure across multiple locations. These systems allow users to monitor, configure and troubleshoot AV devices via the internet, thus reducing the need for onsite intervention as well as improving overall system reliability and uptime.

At Lucid, we implement cloud-based AV solutions that support scalability, real-time updates and remote diagnostics, which is ideal for businesses looking to enhance flexibility and minimise downtime. Whether it is for meeting room technology, digital signage, or enterprise-wide AV control, cloud integration ensures seamless communication, efficient maintenance and future-ready performance.

Please get in touch with our team to find out how cloud-based AV systems could benefit your business or institution.

How can AV integration support hybrid work environments?

AV integration plays a crucial role in making hybrid work seamless by ensuring that in person and remote participants can collaborate effectively, with minimal friction or technical barriers.

Key to this is standardised meeting room setups, equipped with high-quality video conferencing systems, microphones, speakers and cameras that automatically adjust to participants and room dynamics. This ensures everyone, whether in the room or joining remotely, has a consistent and clear experience.

Wireless presentation tools and collaborative displays allow teams to share content effortlessly from any device, while integrated room control systems simplify access to all AV functions. This makes it easy to start meetings, adjust settings, or switch between platforms, such as Zoom and Microsoft Teams.

AV systems can also integrate with room booking platforms and occupancy sensors, helping organisations manage space more efficiently and adapt to changing work patterns.

At Lucid, we create intelligent AV environments that bridge the gap between remote and in-person work, enabling productive, connected and flexible hybrid collaboration. Please get in touch with our experienced team to find out more.

How can AV integration enhance user experience?

Audiovisual integration improves the user experience by creating a seamless, intuitive and efficient interaction with technology. At Lucid, we design AV systems that are tailored to your environment and requirements, ensuring that sound, visuals and control interfaces work together effortlessly. This means fewer technical disruptions, quicker access to the tools you need and a more immersive and productive environment. Whether it is in a meeting room, lecture hall, or control centre, we can help streamline your AV systems, making them more user friendly.

Smart integration also allows for automation and remote management, reducing manual input and making everyday tasks simpler and more consistent. Please get in touch with our team to find out how we can help integrate your AV systems.

What is the role of AV consultants in the integration process?

At Lucid, our AV consultants lead every stage of the integration process. This ranges from defining system requirements and planning infrastructure to overseeing technical design, programming and commissioning. They ensure all AV elements work seamlessly together, provide tender and budget support, and also deliver user training and long-term system support.

Our AV consultants’ expertise ensures each solution is reliable, intuitive and future-ready, tailored to meet the specific needs of your space. To discuss how our consultants can support your AV integration from start to finish, please get in touch with our team.

AV Integration Implementation and Management

What is AV integration?

Audiovisual integration is the process of connecting and coordinating multiple audiovisual systems and technologies into a unified solution that functions seamlessly together. AV integration involves designing, installing and programming various AV components, such as displays, projectors, audio systems, cameras and control systems, so that they work efficiently as one cohesive setup. AV integration ensures that all devices, whether from the same or different manufacturers, communicate effectively to deliver a smooth and user-friendly experience.

At Lucid, we specialise in AV integration to create a seamless and unified system that enhances communication, collaboration and presentations. Please get in touch to find out how we can help, by simplifying the use of your complex AV technology.

What are the benefits of AV integration?

The benefits of AV Integration include seamless user experience, increased efficiency, enhanced collaboration, scalability, centralised control and monitoring, cost saving, future-proofing and enhanced audio and visual quality.

We offer all this and more. As digital solution architects, Lucid design and implement an easy-to-use AV system where all components, such as audio, video, lighting and more, can be controlled from a single interface. We design integrated AV systems that enable seamless content sharing, video conferencing and communication across multiple locations, making collaboration easier and more effective for teams.

Please get in touch to find out how we can help drive your business forward by making AV technology work for you.

Which industries benefit the most from AV integration?

Industries that benefit most from AV integration include corporate offices, education facilities, finance, hospitality and event spaces, entertainment, media, healthcare and retail. Any industry that relies on seamless communication, collaboration and presentations will benefit from our integrated AV systems within conference centres, event venues, boardrooms, meeting rooms, huddle space settings, lecture halls, classrooms and collaborative learning spaces will benefit.

Our AV integration will help to streamline communication, improve user experience and create more efficient and innovative working or learning environments.

Please get in touch to find out how we can help make your industry more efficient and collaborative.

How does AV integration differ from traditional AV installations?

There are some fundamental differences between AV integration and traditional AV installations. AV Integration involves the connecting of multiple AV systems, including audio, video, lighting, conferencing, etc. into one cohesive, unified solution. All components are linked to work together seamlessly, allowing for centralised control and automation. Whereas traditional AV installations usually include individual, standalone AV components such as projectors, speakers, or screens, which operate independently and require separate controls for each device.

At Lucid, our AV integration offers a single, user-friendly interface (such as a touch panel or mobile app) to control all AV systems in a room or building. This simplifies operations, making it easy for users to manage everything from one platform. We work with our clients to provide tailored solutions that are designed to meet the specific needs of the user or organisation. Custom user interfaces and control settings ensure that the AV system fits perfectly with the unique requirements of the space.

Please get in touch with our team to find out how we can create a streamlined, automated and unified AV experience that improves functionality and user experience.

What is involved in the AV integration process?

The AV integration process involves bringing together various audiovisual technologies into a seamless, unified system that enhances functionality, ease of use and efficiency. This process ensures that the different audio, video and control components work harmoniously within a specific environment.

Before installation, all AV equipment and systems are tested off-site to ensure that they work as intended. We pre-configure all devices and controls so that they are ready for installation and can be integrated seamlessly onsite.

A significant part of our integration process involves programming the control systems to provide a user-friendly interface. Automated processes, such as pre-set room settings, lighting adjustments, or scheduled system start-ups, can be programmed to simplify system use and enhance convenience. Custom interfaces are designed to match the specific needs of the user or environment, making it easy to control video feeds, sound systems and lighting with minimal effort. We provide training to your team on how to use the software, ensuring that even non-technical users can operate and control the AV system with ease.

AV integration from Lucid offers unified control, improved efficiency, enhanced collaboration and a future-proof system that offers scalability alongside your business’ success. Please get in touch today to find out more.

What is involved in the AV integration process?

The AV integration process is a comprehensive, multi-stage journey designed to ensure that every element of your system works seamlessly together. At Lucid, our process typically includes:

Consultation and needs analysis – we begin by engaging with your team to understand your specific requirements, existing infrastructure, and future goals.
System design and planning – based on our analysis, we develop a tailored integration plan. This involves designing the system architecture and creating bespoke interface modules.
Implementation – our experts then build the custom programming to support your particular style of installation and complimentary business logic and user experience to match your expectations.
Quality assurance and testing – rigorous testing, including unit and integration tests, is conducted to confirm that the system meets performance, reliability, and compliance standards.
Training and support – we provide comprehensive training for your staff along with ongoing support and maintenance, ensuring your AV system continues to perform optimally as your needs evolve.

This structured approach ensures a robust, scalable AV solution that enhances functionality, security and user experience across your organisation. Please contact our team to find out how our tailored AV systems can benefit your business.

What is the importance of system testing and calibration?

System testing and calibration are crucial steps in ensuring that your AV setup operates at its peak performance. At Lucid, we conduct thorough testing to verify that all components work seamlessly together, eliminating potential issues before they arise.

Calibration fine-tunes the system for optimal audio and visual quality, ensuring consistent performance across different environments. This process helps to avoid technical disruptions, improve user experience and extend the lifespan of your equipment. Regular testing and calibration ensure that your AV systems are reliable, efficient and deliver the highest quality results every time.

Want to ensure your AV system is performing at its best? Please contact Lucid today to schedule a consultation and experience the benefits of expert testing and calibration.

How can I ensure the long-term performance of my AV system?

To ensure the long-term performance of your AV system, it is essential to invest in regular maintenance, timely updates and professional support. At Lucid, we recommend a proactive approach, starting with expert system design, high-quality installation and ongoing aftercare.

Our team provides tailored maintenance packages, remote monitoring options and firmware updates to keep your system running smoothly and securely. We also offer training and user support to help your team operate the system efficiently, reducing wear and minimising errors.

If you want to ensure your AV system is always performing at its best, please contact Lucid today to schedule a consultation.

What are the benefits of HDBaseT compared to traditional AV systems?

HDBaseT offers several key advantages over traditional AV setups, making it an ideal solution for modern AV installations:

Single-Cable Simplicity: HDBaseT transmits uncompressed video, audio, Ethernet, control signals (like RS-232 and IR) and power over a single Cat5e/6 cable — reducing cable clutter and simplifying installation.
Long-Distance Reliability: Unlike HDMI, which is limited in range without boosters, HDBaseT supports full resolution 4K video transmission over distances up to 100 metres without signal degradation.
Uncompressed Signal Quality: HDBaseT delivers zero latency, uncompressed video and audio, ensuring high performance and synchronisation — ideal for conferencing, signage and live environments.
Integrated Power Delivery: With Power over HDBaseT (PoH), compatible devices can be powered through the same cable, eliminating the need for local power supplies at display or receiver endpoints.
Flexible System Design: HDBaseT enables clean, centralised AV infrastructure, supporting point-to-point and matrix switching configurations — making it easier to manage and scale complex systems.

For environments where reliability, quality and a streamlined infrastructure are essential, HDBaseT offers a robust alternative to conventional AV cabling methods.

Please get in touch with our team to find out how we can help improve your AV system.

AVoIP

What is AVoIP?

AVoIP stands for Audiovisual over Internet Protocol and refers to the transmission of audio, video and control signals over standard IP (Internet Protocol) networks, such as LAN (Local Area Network), WAN (Wide Area Network), or even the Internet. AVoIP technology allows audiovisual signals to be sent over Ethernet cables instead of traditional AV cabling systems, making for a flexible and scalable solution for modern AV setups.

The benefits of AVoIP include improved efficiency, centralised control, enhanced collaboration and a future-proof AV control system. Lucid work with clients within the corporate, finance, education, hospitality, retail and broadcasting industries providing AVoIP systems that deliver high-quality audiovisual signals which offer a flexible, scalable and future-proof approach to digital solutions. Please get in touch today to find out how we can help you.

What are the benefits of AVoIP compared to traditional AV systems?

AVoIP (Audio Video over Internet Protocol) offers numerous advantages over conventional AV systems. By transmitting audio and video over standard IP networks, AVoIP provides enhanced flexibility and scalability. Key benefits include:

Enhanced scalability – easily expand your system by adding endpoints and devices without extensive infrastructure changes.
Simplified management – centralised control and monitoring streamline system management, reducing complexity and maintenance costs.
Cost efficiency – utilise standard network components to lower hardware costs and avoid the need for specialized equipment.
Improved flexibility – seamlessly integrate with existing IT systems, enabling smoother upgrades and a more adaptable digital workflow.

These benefits make AVoIP a modern, future-proof solution for dynamic AV environments. To find out how the team at Lucid can deliver the best AV solution for your organisation, contact us today.

How does AVoIP differ from traditional AV distribution methods?

AVoIP (Audio-Visual over Internet Protocol) differs from traditional AV distribution methods by using standard IP networks to transmit audio and video signals, rather than relying on dedicated cables and hardware. This allows for greater flexibility, scalability and cost-efficiency in modern AV setups.

Unlike traditional AV distribution, which often requires complex and expensive point to point connections (such as HDMI cables or SDI), AVoIP enables AV signals to be sent over your existing network infrastructure, reducing the need for specialised equipment. It also allows for easier management, integration and future scalability, making it ideal for businesses looking to expand or adapt their AV systems without costly upgrades.

At Lucid, we leverage AVoIP technology to create streamlined, high-performance AV solutions that are both adaptable and future-proof. If you are considering upgrading your AV infrastructure, we can help design a solution tailored to your needs. Please get in touch with us today to learn more.

What are the different AVoIP standards and protocols?

AVoIP (Audio-Visual over Internet Protocol) enables the transmission of audio, video and control signals over standard network infrastructure. There are several widely used AVoIP standards and protocols, each suited to different requirements:

Dante – primarily used for audio, Dante allows low-latency, high-quality audio distribution over IP networks and is widely adopted in professional AV environments.
NDI (Network Device Interface) – a video-over-IP protocol designed for low-latency, high-quality streaming, often used in broadcast and live production.
SDVoE (Software Defined Video over Ethernet) – a high-performance protocol capable of delivering uncompressed 4K video with minimal latency over 10Gb networks.
AVB (Audio Video Bridging) – a standard developed by the IEEE for time-sensitive transmission, often used in environments where synchronisation is critical.
H.264 / H.265 – common compression standards used in IP-based video streaming, balancing quality with bandwidth efficiency.

At Lucid, we design AVoIP solutions around your specific operational needs, selecting the most suitable protocol or combination of protocols to ensure performance, scalability, and ease of integration across your network. Please get in touch with our knowledgeable team to learn more.

What is the difference between compressed and uncompressed AVoIP?

AV over IP (AVoIP) systems transmit audio and video over network infrastructure, and the main distinction lies in whether the signal is compressed or uncompressed.

Uncompressed AVoIP, on the one hand, delivers audio and video in their original form, ensuring the highest possible quality and ultra-low latency. It is ideal for environments where image fidelity and responsiveness are critical, such as live events, medical imaging, or professional broadcast setups. However, it requires very high bandwidth (often 10Gbps or more) and a robust network infrastructure, which can increase costs.

Compressed AVoIP, on the other hand, reduces the size of the data using codecs like JPEG 2000 or H.264. This allows signals to be transmitted over standard 1GbE networks with lower infrastructure costs. While some compression can introduce slight latency or quality loss, modern systems aim to be visually lossless and are highly scalable, making them well-suited for corporate, educational and multi-zone AV environments.

At Lucid, we can tailor your AVoIP solutions, balancing quality, performance and scalability for your specific application. Please get in touch with our team to find out how we can help improve your AV system.

How does AVoIP handle latency and synchronisation?

AV over IP (Audiovisual over Internet Protocol) systems are designed to minimise latency and maintain precise synchronisation between audio and video signals. At Lucid, we specify and configure AVoIP solutions that use high-performance network infrastructure and protocols to ensure frame accurate timing. This keeps audio and video perfectly in sync, even across multiple devices and displays.

Please get in touch with our team to find out how we can help tailor your audiovisual systems.

How do I plan an AVoIP system?

Planning an AVoIP (Audio Visual over IP) system involves more than just choosing the right hardware, it requires a strategic approach to infrastructure, network design and user experience. At Lucid, our experienced AV consultants help you define your AV requirements, assess your network capacity and create a scalable system architecture that aligns with your operational needs. We develop detailed integration strategies, select compatible technologies and ensure robust security and bandwidth management.

From initial design to final commissioning, we ensure your AVoIP system is efficient, future-ready and easy to use. To find out how we can help you plan and deliver a successful AVoIP solution, please get in touch with our team.

What equipment is needed for an AVoIP system?

An Audiovisual over Internet Protocol (AVoIP) system typically requires:

Network Infrastructure – enterprise-grade switches and cabling to distribute audio and video streams reliably.
Encoders and Decoders – devices that convert AV signals to data packets and back again.
Control Software – such as Lucid’s Blueprint platform, ensuring simple, centralised management of sources, displays and audio.
End-user Interfaces – touch panels, keypads, or mobile apps to provide easy control.
Optional Extras – video walls, DSPs (digital signal processors), and monitoring tools, depending on room size and complexity.

Lucid designs AVoIP solutions tailored to your space, ensuring everything integrates seamlessly with your existing IT environment. Please get in touch with our team to find out more.

Meeting Room Control Systems

What is a meeting room control system?

A meeting room control system is a centralised interface or platform designed to manage and control all the audiovisual (AV) and environmental systems within a meeting room. The software simplifies the operation of various room technologies, such as displays, audio systems, lighting, video conferencing tools, heating, ventilation and air conditioning, from a single device, often a touchscreen, smartphone, or tablet. These systems are tailored to enhance the efficiency and functionality of the meeting environment, ensuring ease of use for participants and seamless integration of all technologies.

Lucid design meeting room control systems that are easy to use, promote efficiency and productivity and offer seamless collaboration. Our digital solutions can be expanded from a single meeting room to multiple rooms, buildings, locations or even countries, allowing for consistent operation and control across an entire organisation. We have experience in installing AV control solutions in corporate boardrooms, training rooms, conference centres and educational institutes.

Please get in touch if your business or organisation relies on smooth, technology-driven collaboration. By centralising and simplifying your AV control, we can enhance your team’s meeting experience and boost overall efficiency.

What features should a meeting room control system include?

A robust meeting room control system should offer a comprehensive range of features that enhance usability, integration and overall management of AV equipment. Key features include:

User-friendly interface – intuitive controls that simplify the operation of audio, video, lighting and environmental systems, ensuring a seamless meeting experience.
Seamless integration – compatibility with diverse AV components, including conferencing systems, displays, microphones and cameras, to create a unified, reliable system.
Scalability and flexibility – the ability to adapt and expand with evolving meeting room configurations, from small huddle spaces to large boardrooms.
Centralised management – tools for remote monitoring, diagnostics and centralised control that streamline operations, enhance efficiency and minimise downtime.
Security and compliance – robust security measures including encrypted communications and secure access controls to safeguard sensitive data.
Automation and scheduling – features that automate workflows and resource scheduling, optimising meeting room utilisation and reducing manual intervention.

At Lucid, our AV control solutions are engineered with these essential features, ensuring your meeting rooms are equipped to deliver dynamic, efficient and secure collaborative environments. Please get in touch to find out more.

What are the key components of a meeting room control system?

A meeting room control system brings together various technologies to simplify and centralise the management of AV, lighting and environmental settings, enhancing efficiency and the overall user experience. The core components typically include:

Touch Panel or Control Interface – the main user interface, often wall-mounted or placed on the meeting table, that allows users to control all room functions with ease, from starting a video call to adjusting lights or switching inputs.
Control Processor – the system’s brain, responsible for interpreting commands from the user interface and sending instructions to connected devices such as displays, cameras and audio systems.
Audio-Visual Equipment Integration – displays, projectors, speakers, microphones and conferencing platforms (such as Microsoft Teams or Zoom) are all connected and managed through the control system.
Lighting and Shading Controls – integrated lighting and blinds can be adjusted automatically or manually to suit the meeting environment, often based on pre-set room scenes.
Room Scheduling and Occupancy Sensors – these components help manage room availability and automate functions based on presence, turning on displays or setting lighting levels when someone enters the room.

At Lucid, we deliver tailored meeting room control systems that are intuitive, reliable and future-proof, and designed to streamline collaboration in modern workplaces. If you want to improve you AV systems, please contact Lucid today to schedule a consultation.

What are the different types of meeting room control systems?

Meeting room control systems come in a variety of forms, each designed to streamline how users interact with AV technology. At Lucid, we design and install systems tailored to the needs of the space and its users. Common types include:

Touchscreen Control Panels – centralised interfaces that allow users to control lighting, displays, audio, video conferencing, climate control and lighting with a single touch.
Tablet-Based Controls – portable, app-driven solutions that offer flexible control from anywhere in the room.
Wall-Mounted Keypads – simple, reliable options for controlling basic functions such as power, input selection and volume.
Automated Systems – programmed to respond to occupancy sensors, time schedules, or meeting bookings, these systems adjust settings without user input.

We help clients choose the most effective control solution based on room size, usage patterns and the level of functionality required, ensuring smooth, consistent operation across all meeting environments.

At Lucid, we deliver meeting room control systems that are intuitive, reliable and future-proof using Blueprint, our cutting-edge audiovisual software. Please contact us to schedule a demo.

How does room scheduling integrate with a meeting room control system?

At Lucid, we design meeting room control systems that integrate seamlessly with room scheduling platforms. These include Microsoft 365, Google Workspace and bespoke booking systems. This integration allows users to check availability, book rooms and launch meetings, all from a single, intuitive interface. Our specialised team configure custom touch panels and control logic to automate lighting, AV and video conferencing settings based on the room booking status.

The result is a streamlined, user-friendly experience that improves efficiency, reduces downtime and supports hybrid working environments. To explore how integrated room scheduling can enhance your meeting spaces, please get in touch with our team.

What is the role of touch panels in meeting room control?

Meeting room touch panels act as the user-friendly interface between people and technology. Instead of juggling multiple remotes or navigating complex menus, a touch panel provides:

Single-Point Control – for displays, conferencing, audio, lighting and climate.
Customisable Layouts – to match the organisation’s workflows.
Consistency – across different rooms, so staff always know how to operate the system.

With a well-designed UI, touch panels ensure meeting technology supports productivity instead of slowing it down. At Lucid, we design user-friendly interfaces to suit your business needs, please get in touch with our team to learn more.

Board Room Control Systems

What is a board room control system?

A boardroom control system is a centralised platform that manages and automates all the audiovisual (AV) and presentation equipment in a boardroom or meeting space. It integrates devices, including projectors, screens, microphones, lighting and video conferencing tools, enabling users to control them through a single, intuitive interface. These systems simplify meeting setups by allowing users to quickly switch between different AV sources, adjust settings and manage the environment with ease.

At Lucid, we design custom boardroom control systems tailored to your needs, ensuring a seamless and efficient meeting experience every time. Please contact us today to learn how we can optimise your boardroom’s AV capabilities.

What features should a board room control system include?

A well-designed board room control system should provide seamless control of all AV, lighting and environmental elements, to ensure that all meetings run smoothly with minimal technical hassle. Key features include:

Integrated Touch Panel Control – a central interface that allows users to manage everything from video conferencing and screen sharing to lighting and blinds, all from a single, intuitive panel.
Multi-Platform Video Conferencing Support – compatibility with a variety of platforms, with one-touch start functions and automatic camera/mic control to suit formal presentation or discussion formats.
Audio and Video Management – high-quality microphones, speakers and displays, fully integrated for clear communication and visual clarity, whether presenting locally or to remote attendees.
Lighting and Environmental Control – the ability to adjust lighting scenes, blinds and room temperature to suit different meeting formats, including presentation, discussion and video call.
Secure Device Connectivity – options for wired and wireless content sharing that prioritise both convenience and data security.

At Lucid, we design board room AV control systems that are technically robust and simple to use, ensuring professionalism and reliability in every meeting. Please get in touch to learn how we can optimise your board room AV control systems.

What are the key components of a board room control system?

A well-designed board room control system brings together all essential technologies into one unified, easy-to-use platform. At Lucid, we tailor these systems to suit high-level executive environments where reliability, professionalism and ease of use are critical. Key components typically include:

Central Control Interface – usually a touchscreen or tablet that provides intuitive control over all connected systems.
Audio and Video Switching – hardware that routes signals between sources (such as laptops, video conferencing units) and outputs (such as displays and speakers).
Display Control – integration with large-format screens or projectors to manage input selection, power and display settings.
Environmental Controls – management of lighting, blinds and climate to create the ideal meeting atmosphere.
Video Conferencing Integration – seamless control of conferencing platforms, cameras, microphones and speakers.
Room Scheduling Integration – calendar-linked scheduling systems that automate setup and improve room utilisation.
Connectivity and Inputs – convenient options for wired and wireless connections, allowing easy content sharing.

Lucid ensures all components work in harmony, providing a professional and frictionless experience for presenters and attendees alike. Please get in touch with our team to find out how we can improve your board room control system.

What are the different types of board room control systems?

Boardroom control systems can range from simple touch panel setups to fully integrated environments that manage AV, lighting, blinds, climate and video conferencing. At Lucid, we design tailored control solutions based on each client’s needs. These include:

Standalone AV control systems for managing displays, audio and source switching.
Integrated systems that automate environmental controls alongside AV.
Unified conferencing setups combining room control with platforms such as Teams or Zoom.
Custom interfaces designed for ease of use, often deployed via Crestron, AMX, or Q-SYS platforms.

Our team work closely with clients to ensure the system is intuitive, reliable and scalable, supporting everything from daily meetings to high-level presentations. To find the right boardroom control solution for your organisation, please get in touch with our team.

How does room scheduling integrate with a boardroom control system?

Room scheduling tools, such as Outlook, Teams, Google Calendar, or dedicated booking panels, can be directly integrated with the boardroom control system. This provides:

Automatic Room Preparation – lighting, displays, and conferencing equipment power up when a meeting is due to start.
Status Visibility – availability is shown outside the room on a scheduling panel.
Energy Efficiency – unused bookings can trigger the system to power down, reducing costs.

Lucid integrates scheduling with boardroom control systems to ensure meeting spaces are always ready when needed. Please fill in our enquiry form today.

Conference Room Control Systems

What is a conference room control system?

A conference room control system is a centralised interface that allows users to manage and automate all the AV technologies within a meeting space. This includes displays, projectors, speakers, microphones, lighting, blinds and video conferencing platforms. All are controlled from a single device such as a touchscreen panel, tablet, or wall-mounted keypad.

At Lucid, we design and install tailored control systems that simplify room operation and enhance the user experience. Whether you are hosting in-person meetings or hybrid video calls, our solutions ensure seamless control, reduce setup time and eliminate technical disruptions, making your conference spaces more intuitive, efficient and productive. Please get in touch to learn how we can optimise your conference room’s AV capabilities.

What features should a conference room control system include?

A modern conference room control system should deliver:

Unified AV Control – manage displays, cameras, microphones and speakers from a single interface.
Video Conferencing Integration – seamless compatibility with platforms like Teams, Zoom or Webex.
Room Scheduling – integration with calendars and booking panels.
Lighting and Climate Management – for comfort and energy savings.
AV over IP support – future-ready infrastructure for scalable setups.
Remote Monitoring and Support – to minimise downtime and IT overheads.

Lucid can design systems with all these features, ensuring that boardrooms and conference spaces are intuitive, reliable and ready to support collaboration. Please get in touch with our team to find out more.

Crestron

What kind of systems can Crestron control?

Crestron systems are highly versatile and can control a wide range of technologies within a building or meeting space. At Lucid, we design and programme Crestron solutions to deliver seamless integration across multiple systems, including:

AV Equipment – displays, projectors, video walls, audio systems, switchers and conferencing platforms.
Lighting – full control over lighting scenes, dimming, and automation for optimal room ambience.
Shading and Blinds – motorised window treatments that can be scheduled or adjusted manually.
Climate Control – integration with HVAC systems to manage temperature and airflow.
Room Booking Systems – linked with calendars to automate room readiness and display availability.
Security and Access – control over doors, cameras and building access where needed.
IT and Network Devices – monitoring and management of connected infrastructure and devices.

Crestron’s open architecture allows for extensive customisation, ensuring each system is programmed for intuitive use, delivering a consistent and professional experience across all your spaces. Please get in touch with our team to discuss how we can tailor a Crestron solution to meet your exact needs.